PRIVATE FUNCTION ROOMS

Your Perfect Pick For Private Functions

Are you looking for the perfect place for your private functions, events and parties? Got a significant birthday coming up? Want to throw a party to celebrate your retirement? Remembering an anniversary? Gathering your nearest and dearest for an engagement party? Anticipating the pitter-patter of tiny feet with a baby shower? The Warren in Hayes, Bromley is the perfect private event venue for any and every milestone.

A captivating manor house, The Warren, Hayes, is set in acres of picturesque gardens and parkland, with charming rooms and a unique atmosphere, all of which are sure to enchant and impress your guests.

Choosing to hire a private function room at The Warren is more than just booking a venue. It’s about crafting an experience, setting the tone, and making your occasion truly memorable.

Whether you’re planning a small, intimate gathering or a large-scale event, we’re sure to have the perfect event room hire for you. Our rooms can host from 18 to 300 people, depending on the layout you choose.

You can opt for a formal affair such as a dinner and dance with waiter table service or let loose with cocktails, an open bar, dancing, and a DJ. All our private function rooms are versatile and adaptable, and can be set up and decorated to your theme and taste.

At The Warren, we also know that great food is at the heart of any memorable celebration, and our talented chefs are ready to deliver. From seasonal, locally sourced ingredients to diverse global cuisines, our varied menus aim to match the mood and theme of your event for a culinary experience that truly delights.

Our dedicated events team will work closely with you, taking the time to understand your wishes and vision, ensuring your event reflects your personal style and taste, to create a tailor-made package for your perfect event.

At The Warren, we aim to create special events that will be remembered fondly for many years to come.

As one of the best private event venues in Kent, we combine the charm of a beautiful setting with versatile function rooms, delicious cuisine, friendly staff, a welcoming atmosphere and all the amenities for a successful event you and your guests will love.

So if you’ve got a special occasion coming up, why not make it extra special at The Warren.

Our comprehensive FAQs, below, address many topics related to our venue and services. If you don’t find the answers you’re looking for or would like to have a chat, we’ll be glad to assist.

How many people can the rooms accommodate for private functions?

Our private function rooms vary in size and can host from 18 to 300 people, depending on the room and the layout chosen. For exact details about each of our event rooms check out our floorplans and individual room pages.

Coney Suite      Hobbit Suite      Wickhams Room      Hayes Room    Conference Room      Committee Room

How far in advance do I need to book the venue for my private function?

We get pretty busy so we recommend you book your private function room as early as possible to avoid disappointment. Generally, it’s advisable to book at least 3 to 6 months in advance. However, if you have a specific date in mind on shorter notice, don’t hesitate to contact our team to discuss availability, and we’ll do our best to accommodate you whenever possible.

Do I have to be a member to host a private function at The Warren?

The Warren is a members’ club with a strong connection to the Metropolitan Police Service, but you do not need to be a member of the club or of the Metropolitan Police Service to hire our facilities for your private function. However, being a member has many benefits, such as access to bars and restaurants, discounts on events, sports facilities and venue hire packages.

How can I make a booking for a private function at The Warren?

To secure a function room hire for your upcoming private event, simply contact us either via our contact form on our website, or by calling us on 020 8462 1266. Our friendly team will be happy to discuss your requirements and help you select the ideal option for your private function hire.

How long can we provisionally hold a date?

We know that planning a private function requires careful consideration and planning. We can therefore provisionally hold a private function room for you until another enquiry comes in for the same date and room hire. We will then give you priority to decide if you’d like to confirm the booking and secure your desired function room.

What deposit is required to confirm the booking?

We require a non-refundable deposit of 50% of the Hall Hire price at the time of booking, and the signed contract to be returned. This ensures your function room is reserved for your special event allowing us to secure your reservation.  The remaining Hall Hire balance is due six months before the date of your booking with the final outstanding balance being due 6 weeks before your event takes place.

What payment options are available?

We accept several payment options to make it convenient for you to pay for your private function room hire, including BACS transfer, card, or cheque.

Is the function room hire fee cheaper if we don’t book weekends?

Yes, the private function room hire fees are generally cheaper if you book on weekdays rather than weekends. This is because weekends are a popular time for private functions and weddings, and the demand for our rooms is typically higher so choosing a weekday will usually mean you can benefit from a lower tariff.

What is your cancellation policy?

We appreciate that sometimes life happens, and circumstances may arise that require you to cancel your private function. We require full payment six weeks before the event date which is non-refundable. However, we would be happy to work with you to find a suitable alternative date to reschedule your function, subject to availability.

How late can functions run until?

Typically, private functions like birthday parties and anniversaries wrap up by 11pm, however The Warren is open until midnight.

Are we able to get a late extension for our function?

The Warren does not issue late licences, and these need to be applied for from the local council, to allow your private function to continue beyond midnight. We are happy to discuss details with you, including the procedure and any extra costs. Kindly note that we require a minimum of six weeks’ notice for any license extension request, and approval is not guaranteed. Feel free to discuss this with our team for your specific needs, and they will be glad to assist in any way they can.

How long will I have in the venue before my event for decorating and preparing it for the function?

The amount of time allotted for arranging and decorating the private function room prior to your event may vary based on other scheduled events, however we always make certain that there is plenty of time available for you. When making the booking, please check with our team if you think your decorations may require extra time, to ensure this can be catered for.

When do decorations and personalisations need to be out of the venue by?

Generally we request that all items be cleared out of the private function room by 10 am the following day at the latest. However, the specific time may vary depending on other bookings. Our team will discuss any variations to this with you, if necessary. 

Is there a cloakroom that guests can use to leave coats and personal items?

Yes, we have a cloakroom where your guests can safely store their coats and personal items, managed by our staff, who will ensure your guests’ items are well-taken care of, allowing them to enjoy the festivities without worrying about their possessions.

Is there a smoking area?

Yes. Although smoking is not permitted inside the function rooms or venue, we have smoking areas outside where smoking is allowed.

Is there free parking?

We offer free parking for up to 78 vehicles, including three designated disabled spaces, ensuring convenient and secure parking for your guests.

Can we bring my own food?

Unfortunately, we do not allow outside food to be brought in for private functions. Our in-house catering team provides a wide range of delicious food options that can be tailored to suit your specific event needs, preferences, and dietary requirements.

What catering options are available for private functions?

The Warren provides an extensive selection of food options to accommodate various preferences and budgets for private functions. Our skilled, in-house chefs can craft anything from a small buffet for intimate gatherings to a grand banquet for more formal events. Food options offered may vary depending on season and current menus, but examples of the type of food that might be available include:

• Buffet-style catering: A selection of hot and cold dishes, salads, and desserts, perfect for guests to serve themselves and mingle.
• Seated dining: A more formal option with multiple courses, ideal for sit-down events like anniversary dinners or engagement parties.
• Canapés and finger foods: A popular choice for cocktail parties or networking events, where guests can enjoy light bites while socializing.
• Food stations: Interactive and customizable stations, such as carving stations, pasta bars, or dessert tables, allowing guests to personalize their plates.

Our catering team is also able to accommodate specific dietary requirements and preferences, such as vegan, vegetarian and gluten-free, so that all your guests have a satisfying dining experience.

Check out our menu pages for an idea of the selection that is currently available. Please be aware that menus change from time to time, and the selection may not be the same at the time of your booking, however our chefs are always open to accommodating requests as much as possible.

Is there a minimum spend on food & drink for private functions?

No, there is no minimum spend requirement. Our goal is to provide a stress-free experience, without any hidden costs or minimum spending obligations. We offer a variety of all-inclusive packages tailored to accommodate different budgets and preferences.

Do you have a cash bar or an open bar system?

We offer both cash bar and open bar options to suit your private function needs. The cash bar option allows guests to purchase their drinks individually during the event, selecting from a wide array of beverages and spirits. The open bar option allows guests unlimited access to a range of drinks for a predetermined time or spend, which can be set according to your preferences and budget.

What time does the bar stop serving drinks?

For private functions, the bar closes at midnight on Mondays to Saturdays, ensuring guests can enjoy the festivities late into the night. On Sundays, the bar closes earlier at 10:30 pm. 

Can we decorate the function room and are there any décor restrictions?

Yes, you are welcome to decorate the function room to personalize it for your private event. However, there are a few décor restrictions to ensure the safety and integrity of the venue, and the comfort and safety of guests. These include but are not limited to:

• Open flames, such as candles or fireworks, are not permitted
• Glitter or confetti is not allowed, as it can be difficult to clean up and may pose a slipping hazard.
• Smoke machines are not permitted

Our events team will be happy to give you the full list of restrictions and answer any specific questions you may have about decorating your function room.

Are there dance floors in the function rooms?

Our two primary function rooms, The Coney Suite and the Hobbit Suite, both feature spacious dance floors.

Can The Warren accommodate live bands or a DJ for private functions? 

Absolutely, The Warren is well-equipped to host live music or DJs. We offer several rooms suitable for this, depending on the size of your guest list and the desired musical ambiance.

Do you have your own sound equipment, or will the entertainment need to bring these?

We can provide sound equipment and speakers, however, it is not uncommon for bands and DJs to prefer using their own equipment, which we are happy to accommodate as well.

Can we plug an iPhone into your sound system for the music at our event?

Certainly, you can connect an iPhone or other portable music devices to our sound system.

What time do you allow the music to play until?

You are permitted to play music at your private function until midnight inside the venue. This ensures that you can enjoy the celebrations throughout the evening and into the night.

Why should we choose The Warren for our private function?

There are many reasons to choose The Warren for your private functions:

• Unique Atmosphere: The Warren’s charming ambiance in a Grade II listed manor house, and stunning surroundings make it a dream backdrop for unforgettable memories and beautiful photos.
• Versatile Function Rooms: The Warren offers a variety of function rooms, each with its own unique character, suitable for events of different sizes and styles.
• Tailored Catering: Our in-house culinary team crafts diverse menus to accommodate a wide range of tastes, preferences, and dietary requirements, ensuring a satisfying dining experience for all your guests.
• Exceptional Service: Our dedicated events team works closely with you throughout the planning process to ensure your event runs smoothly and meets your expectations, and on the day or night of your event our hosting staff are friendly and attentive.
• Convenient Location: The Warren is easily accessible and has ample on-site parking, making it a convenient choice for your guests.
• Customizable Packages: We know that each event is unique and offer a variety of packages to fit different budgets and preferences, with the option to create a bespoke package tailored to your specific needs.

By choosing The Warren, Hayes, Bromley for your private functions, you are ensuring a remarkable and memorable experience for you and your guests.